As an appendix to my previous post about Intercompany Setup and Operation I thought I should complete the picture by describing some other stuff. This is about sending Intercompany Sales Orders, Purchase Orders and Intercompany General Journals
If you are using items or resources and supplying them from one company to another of your companies then this allows you to generate a sales order in one and automatically create the corresponding purchase in the other with no extra keying.
The process for Sales Orders and Purchase Orders is identical. I’ll talk about Sales Orders here but the two are interchangeable.
Assuming you’ve done the setup as described in the previous article, create a Sales Order as normal. The Customer in this case is the Customer you created for the Intercompany Partner you are transacting with.
I placed the order in the Cronus UK company. I am selling an ATHENS Desk to the Cronus EU Customer.
Instead of doing the usual and releasing the order, (1) go to Functions and (2) click on Send IC Sales Order. This will send the order to the Intercompany Outbox
and then on to the Intercompany Partner’s IC Inbox
The user at Cronus EU needs to accept the Inbox transaction (Functions/Accept). This moves the transaction to the Handled IC Inbox and, more importantly, creates a Purchase Order to match the Sales Order in the other company.
The sales and purchase orders can then be posted as normal as the stock is received and shipped and then invoiced.
Journals:
In the sending company prepare an Intercompany General Journal
Posting it will move it to the IC Outbox and send it to the IC Partners IC Inbox
As before, with the Sales Order, hit Function and then Accept. This opens the Complete IC Inbox Action popup. Fill this in and click OK.
Side note: You might find you need to set up a General Journal Template for IC General Journals as I’ve done here
Clicking OK Creates the Intercompany General Journal, which can then be posted.
And that’s it. A very quick romp through Intercompany Sales Orders and Journals. As before, set up is key.
What I am finding with clients with multiple companies is that an individual user will take responsibility for a single company. They may be very confident that they have performed the setup correctly but in reality, they have only done it in their company. This means they have only done half the job. Users at both ends of the transaction must cooperate for Intercompany to work properly.